51³Ô¹ÏºÚÁÏ

Each NSHE-affiliated organization must complete the list below 15 working days before the first date of a reservation wherein youth/minors are the primary audience; information may be submitted to your assigned Event Coordinator. Original signatures are required. The following are the required forms to submit, including which parties complete them and whether they are kept by the client or submitted to 51³Ô¹ÏºÚÁÏ. Your assigned Event Coordinator will provide you with the forms:

• 51³Ô¹ÏºÚÁÏ Youth on Campus Essentials
  • Organizing sponsor must sign and return this document
  • Information should be provided to all chaperones, volunteers, and/or on-site event staff.
• Protecting Children is What We Do
  • Information should be provided to all chaperones, volunteers, and/or on-site event staff.
• Protection of Minors on Campus Code of Conduct
  • Each chaperone, volunteer, or sponsor must read and sign this document
• Title 4 – Codification of Board Policy Statements – Child Protection Policies
• Statement of Acknowledgment of 51³Ô¹ÏºÚÁÏ’s Child Protection Policies
  • Organizing sponsor must sign and return this document
• Sexual/Physical Abuse or Molestation Liability Insurance
  • If User has participants under the age of 18 years old, User shall maintain Sexual/Physical Abuse or Molestation Liability insurance in the amount of $1,000,000 Combined Single Limit per occurrence.

• Each NSHE-affiliated organization should conduct criminal background checks of all organizers, chaperones, and volunteers who may interact with youth and minors. These checks can be arranged by 51³Ô¹ÏºÚÁÏ Human Resources by setting up an account. Ask your Event Coordinator for more information.
• Check each organizer, chaperone, and volunteer’s name against the offender database. It can be found here. Annual training is also strongly recommended about reporting requirements, best practices. An example of such training can be found here.
• Groups follow the American Camp Association guidelines on ratio of staff and volunteers to children for day camps:
  • Children aged 4-5 is 6:1
  • Children aged 6-8 is 8:1
  • Children aged 9-14 is 10:1
  • Children aged 15-17 is 12:1

Sponsoring organizations or departments must hold all records in paper or electronic format for 25 years.