Event Coordination
The Student Union & Event Services team wants your entire event experience to be exceptional. Once a reservation has been made and depending on the scope of the event, we will connect internal and external clients to one of our event coordinators to help you plan, prioritize, schedule, and make your event a success.
Services Offered by Event Coordinators
Your event coordinator will be a centralized resource to assist with almost all your event needs. They will serve as a liaison with various departments on campus, including:
- 51³Ô¹ÏºÚÁÏ Parking
- 51³Ô¹ÏºÚÁÏ Police Services
- 51³Ô¹ÏºÚÁÏ Risk Management Services
- 51³Ô¹ÏºÚÁÏ Facilities Management
- 51³Ô¹ÏºÚÁÏ Rebel Recycling
- 51³Ô¹ÏºÚÁÏ Media Relations
- 51³Ô¹ÏºÚÁÏ Shipping & Receiving
- Other entities as needed such as for rentals or emergency services.
Event Request Deadlines
Your event coordinator will be able to assist with the following event needs but will need information or documentation received by certain deadlines prior to the start of your event.
| Request Type | Deadline |
|---|---|
| External Event Requests | Due 30 days before event |
| Conference Housing Guest Breakdown | Due 30 days before stay |
| Conference Housing Room Block Finalized | Due 30 days before stay |
| Conference Housing Rooming List | Due 21 days before stay |
| Minors on Campus Documentation | Due 20 days before event |
| Shipping and Receiving Requests | Due 20 days before event |
| Alcohol Paperwork | Due 15 days before event |
| Excess Power Needs | Due 15 days before event |
| Extended Hours of Operation | Due 15 days before event |
| Rental Equipment Needs | Due 15 days before event |
| Security and Police Request | Due 15 days before event |
| Speaker or Media Present at Event | Due 15 days before event |
| Audio/Visual Needs | Due 10 days before event |
| Parking Permit Requests | Due 10 days before event |
| Final Diagram | Due 8 days before event |
| Irrigation Requests | Due 8 days before event |
| Final Event Details | Due 7 days before event |
| Personnel Adjustments | Due 7 days before event |
| Amplified Sound Form | Due 5 days before event |
| Film Viewing Rights | Due 5 days before event |
Catering
Internal and external clients interested in having catering at their event may contact 51³Ô¹ÏºÚÁÏ Eats. Their team provides a wide selection of food, drink, and service options that can be customized for your event. This includes hot breakfast, buffets, served meals, snacks, boxed lunches, hors d'oeuvres, and bar service. If food trucks will be present at your event, these will need to be coordinated through 51³Ô¹ÏºÚÁÏ Eats. To get started, please check out their .
Note: 51³Ô¹ÏºÚÁÏ Eats catering is not required at events but is strongly suggested to simplify your event planning experience. If catering is provided by you for your guests at your event, it should be available for free. If the sale of food will occur, your event coordinator will work with you to receive a temporary food establishment permit from the Southern Nevada Health District.
Equipment
Student Union & Event Services provide a wide variety of seating options and audio visual equipment. Please express with as much detail your vision to your Event Coordinator so they may be able to build the best event experience for you and your guests as possible. You can bring your own equipment to your event if you desire; however, our technical services staff does not provide assistance with equipment brought in by clients and your equipment must be able to be independent from our own.
Parking
Parking permits are required weekdays throughout the calendar year. Parking passes or reserved parking spots can be organized by your Event Coordinator. If seeking two hours or less of parking, guests may park in pay spots located across campus. Visit 51³Ô¹ÏºÚÁÏ Parking for rates, enforcement hours, and parking locations.
