Two students walking in between a path

51³Ô¹ÏºÚÁÏ Affiliates

Event Booking Process

Step One: Request Your Space

To begin your event reservation, access the , make a reservation in the system, and select all equipment as needed. If you do not have an EMS Every Day User account, you may submit a request via our .

Step Two: Receive and Review Your Reservation Summary

Once you have submitted your event reservation in the , our Reservations team will respond by confirming your reservation or seeking additional information. You will also receive a reservation summary detailing your spaces and equipment requested. Please review the reservation summary and provide any changes or ask any questions you may have.

Step Three: Provide Additional Documentation

If necessary, our Reservations team may request additional documentation from you as needed. More information may be found on our Forms and Policies page.

Step Four: Meet With an Event Coordinator

If the scale of your event requires one, an event coordinator will be assigned to you. This individual will help guide your event for the rest of your experience. They can coordinate rentals, a variety of services as needed, and be your day of contact for any last second needs. If the scope of your event does not require an event coordinator, please work with our Reservations team for any event needs.

Step Five: Finalized Details

If any changes to your event may occur, please make sure these are expressed to your event coordinator. There are strict deadlines we need to follow to ensure a safe successful event.

Step Six: Host Your Event

Congratulations! It’s the day of your event. Please rely on our team to execute a great experience for you. This is the time for you to focus on your guests.

Step Seven: Complete Your Post-Event Review

After your event, your event coordinator will finalize any additional rental charges or fees associated with your event. You will receive a final invoice to the email associated with your event. Your event coordinator may ask to meet with you to discuss your event and what can be done differently in the future. When ready to begin your next reservation, please return to step one.

Guidelines and Helpful Tips

When hosting your event in a Student Union & Event Services space, please keep in mind the following guidelines for event success:

  • Book Your Setup and Takedown Time: When making a reservation, think about how much time you will need to set up and takedown your event. This time is considered a part of your event time. If your event is planned to be four hours long but requires an hour of set up and an hour of takedown, then your event time is actually six hours and must be reserved accordingly.
  • No Early Arrivals or Late Departures: Please arrive and depart at the times you have reserved your space. A financial penalty may be applied if event times are not followed.
  • Student Union Hours of Operation Are Enforced: If you plan to host your event beyond the Student Union’s hours of operation, overtime charges will apply. These charges increase during building closures for holidays.
  • No Glitter or Paint: Your event cannot involve either of these. If these elements are discovered during or post your event, reservation privileges may be limited or suspended. A financial penalty may be applied for excessive cleaning.
  • Only Hang Decorations with Blue Painter’s Tape: You are allowed to hang simple decorations on the walls within your reserved space, but only the use of blue painter’s tape to hang the decorations is permitted. If damage occurs from the use of any other type of adhesive or product designed to hang objects, reservation privileges may be limited or suspended.
  • Be Mindful of Traffic: Las Vegas is an ever-growing city. Please be mindful to incorporate extended drive times when traveling to the Student Union for yourself and your guests.

Related Forms

  • (for events open to the non-51³Ô¹ÏºÚÁÏ community)
  • (for RSO hosting an event in partnership with a non-51³Ô¹ÏºÚÁÏ affiliates)
  • (for departments hosting an event in partnership with a non-51³Ô¹ÏºÚÁÏ affiliates)

Contact

For questions, 51³Ô¹ÏºÚÁÏ Affiliates may contact Reservations by phone at 702-895-4449 or email eventservices@unlv.edu.